Meeting rooms are primarily used for library programs and city functions but may be available for reservation checkout with a valid library card by individuals representing nonprofit organizations and community groups for meetings, training, and education. 

Reservation checkouts are subject to room availability and approval by library staff and require a valid Keller or MetroSHARE library card by an individual who will be present at the meeting. 

Meeting rooms are not available for reservation checkout by political campaigns, profit-making companies, or by individuals for personal use such as parties, luncheons, ceremonies, or other celebrations.

Reservation Charges

Meeting Room Capacity

To request a room reservation checkout, fill out the application and agreement and submit it to library staff for approval via email at libraryrooms@cityofkeller.com or in person.  If your organization is approved you will be notified via email. Reservations are not final until they are confirmed via email by library staff and cannot be claimed until any associated fees are paid.   

For questions, please email libraryrooms@cityofkeller.com or call 817-743-4821.

Our full meeting room policy is available here.

Meeting Room FAQs

1. Who can reserve a room?

   Rooms can only be reserved by individuals who represent nonprofit organizations or community groups and have an approved meeting room use application on file.  Reservations also require a valid Keller or MetroSHARE library card.

2. Can I reserve the room for a party?

   No, parties, ceremonies, luncheons, and other celebrations are not approved uses of the room.

3. How much does it cost to reserve the room?

   Room reservations are free for Keller residents and $25.00 for nonresidents.

4. How long can I reserve the room?

   Room reservations are limited to three hours, and reservations must occur during the normal operating hours of the library.   Rooms must be vacated at least 15 minutes prior to the library’s closing time. 

5. Can my child’s group use a meeting room?

   Youth groups are allowed to use the meeting room if a responsible adult makes the reservation and attends the meeting. 

6. How far in advance can I reserve the room?

   We require at least 48 hours advance notice for room reservations and allow room reservations to be made up to three months to the day in advance.   

7. Are there limits on the number of reservations I can make?

   Individuals are limited to 1 room reservation per day. 

8. What do I do if I need to change or cancel a reservation?

   Provide 24-hours notice for reservation cancellations and changes by email (libraryrooms@cityofkeller.com) or phone (817-743-4821).

9. How do I access my room on the day of my reservation?

   Check in at the Reference Desk with your library card to claim your room reservation.

10. Can I move the furniture in the room?
    The large meeting room furniture can be moved, but it must be returned to the original room configuration before you return the room.   Furniture cannot be moved in the small conference room. 

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